Accessing Your User Account
1. Your administrator will create user accounts for your company using your company email. After your account has been added, you will receive an email with your password.
2. Go to the domain provided in the email, for example: company.efficienttime.com, and enter your login credentials. This will take you to the home page.
Updating your Profile
1. From the home page, click on ’My Profile’ to update your profile. You can also add your photo and change your password here.
Applying for Leaves through the Timesheet
1. You can use the Timesheet to apply for short leaves or leaves that last for a few hours or days.
2. Click on “Add Leave Hour” in your timesheet to bring up the “Add Leave Hour” window
3. Select the leave type you wish to avail of, then click “Add Leave”. If your desired leave type is not available, inform your administrators as only they can create leave types.
4. Enter the leave hours on the cell for the day/s you wish to have your leave.
5. Just like the working hours, you can double-click the cell to enter your leave reason and to specify the exact time of your leave. Note that you will not be able to cancel or delete your leave application if you submit it this way.
Apply for Leaves through the Leave Application Page
1. You can use the Leave Application page to apply for long term or recurring leaves.
2. From the home page, click on the “Leaves” Menu then select “Enter Time-Off” to go to the “Leave Application” page.
3. Fill in the details. For long term leaves, select the “Full Day Leave” radio button then choose the start and end dates of your leave. For leaves that only last a few hours, select “Hourly Leave”.
4. Click on the “Add Leave Entries” button to enter your leave selection to a list. You can add more leaves of different types to this leave application list so your manager will need to approve it only once.
5. Click on the “Save” button to send your leave application list to your manager. Note that you can only delete, but not edit your leave application until it is approved or rejected by your manager.
1. To review a pending leave application, click on the Time-Off menu, then select My Time Off. This will show you a calendar view of your leave applications for the year. Click on the yellow cells which shows your pending leave applications.
1. You can delete your leave application by pressing the delete button. After you delete it, you can apply for a leave on the same date.
Checking Holiday Dates
1. You can check for holiday dates set by your company by clicking on the ’Time Off’ menu then selecting ’Holiday Calendar’. This will take you to a calendar view where holiday dates are represented by multicolored cells.
Entering Working Hours
1. Go to your Timesheet by clicking on Track Time. Click on “Add Working Hour” to add your working hours for the current week. Click on the date in the middle to change the week.
2. To enter working hours into your timesheet, click on the Add Working Hour button. This will bring you to the Add Working Hour menu where you can select the Project, Task, and Subtask that you worked on. This Project and Task lists are created by your manager and administrator. If your task or project is missing, inform your manager or administrator.
3. You can enter any sub task name for each task. Subtasks are useful in identifying specific activities. For example, the subtask can specify that a Testing activity was for Bug #000101, which took a certain number of hours.
4. Each Task will be added as a new row in the timesheet with blank cells. Enter the hours you worked for each task in each cell. If your company policy requires more details about your hours, you can double-click each cell to bring up a yellow input window. In the example below, the employee worked from 8am to 5pm on “Testing Bug #000103” with a 1 hour unpaid lunch break. Although the time range is nine hours, the total paid working hours is only eight.
5. Press Save to save your timesheet then submit when you’re finished. Note that you will not be able to edit your timesheet after you have submitted it.
6. Corrections to your timesheet will depend on your company’s policy. If your salary has not been finalized, your manager can reject your erroneous timesheet and let you re-send a correct one. If your salary has been finalized, your manager will likely apply the corrections on your next period’s timesheet.
7. If you have two or more managers for a certain project, both managers must approve your timesheet for it to be approved in the system.
8. You are allowed to submit a new timesheet if your timesheet has been rejected